Job Description

Job Details:

Job Title: Administrative Assistant IV

Job Duration: 12 - month contract (Possibility for extension)

Job Location: Cupertino CA – Hybrid

Description

• As an Administrative Assistant within Client Store Online, you are the right hand and partner to your leaders on the Digital Experience and Merchandising Team.
• You play a central role, connecting teams and managing key information.
• You have the ability to see around corners, as you anticipate needs and problem solve effectively.
• You are organized and a strategic thinker that can make the right decisions that support your leader’s priorities.
• You are a team player that works collaboratively with other Administrative Assistants on the Client Store Online team, across Retail.
• Manage assigned leader’s management systems, consisting of highly complex calendars that often require frequent rescheduling
• Coordinate travel arrangements, visa requirements and expense reporting with precision
• Oversee and coordinate managed meeting rooms
• Support employee engagement initiatives in partnership with local Admins and ASO Business Planning
• Support Senior Director’s additional administrative tasks as needed
• Manage offsite and meeting logistics to optimize team efficiency
• Track offsite and key meeting dates — working closely with ASO Business Planning to align resources as needed
• Assist with meal or refreshment coordination when leaders are unable to step away

Minimum Qualifications

• Experience providing high-level administrative support to executives in a dynamic, fast-paced environment
• Strong written and verbal communication skills with extraordinary attention to detail
• 5+ years’ experience supporting high-level executives with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management

Preferred Qualifications

• Demonstrated ability to take initiative, build trust and maintain strong cross-functional relationships
• Extraordinary organizational, time management and administration skills with an exceptional response rate, solutions-oriented approach and relentless tenacity
• Experience tackling ambiguous challenges with curiosity and creative problem solving

skills

• Proven ability to handle confidential business matters with discretion while remaining calm and confident under pressure
• Experience working effectively in a highly matrixed organization across time zones
• Strong negotiation and interpersonal skills
• Passion for building team culture and fostering a positive, productive work environment
• Proficiency with Client Calendar, Client Mail, Client Keynote, Numbers, Quip, Slack, and other office systems

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

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