Job Description

JRN: 1900

An executive in the tech industry with a family is seeking an experienced personal assistant to help with day-to-day tasks. This is a role for a candidate who has strategic thinking and the necessary follow through to grow with the principal as the scope of the role expands. The assistant will work closely with the principal to learn to anticipate his preferences in order to properly supervise and implement processes that are coherent with his expectations.

Responsibilities

• Provide an effective interface between the principal and all internal and external parties
• Deliver a full range of high-level administrative support including forward-thinking strategic calendar management for both business and personal matters, household management, and provide updates and documentation as necessary and requested
• Manage international and domestic travel requests including research and negotiation to create detailed itineraries and working in close liaison with a travel agent to ensure all aspects of travel meet the family’s standards and preferences
• Overseeing and preparing the family’s vacation homes prior to their arrival
• Research and educate yourself and principal on various topics in order to assist in deliberate and meaningful decision making
• Assist with gift giving
• Process, circulate, and respond to incoming mail, phone calls and inquiries
• Personal shopping, executing special requests, errands, and related duties
• Coordinate and communicate regularly with family members, domestic staff and family office
• Develop and recommend procedures and systems that will most effectively meet the principal’s objectives
• Utilize available resources to maximize efficient and achieve your own work-life balance
• Represent the principal with honor and integrity

Qualifications

• Bachelor’s Degree from an accredited college or university
• 5-7+ years of relevant work experience
• Demonstrated experience in maintaining the confidentiality, safety, security, and privacy of a discreet employer
• Excellent communication and presentation skills
• Painstaking attention to detail
• Process oriented problem-solving skills and ability to find effective solutions for a variety of potential issues
• Superb organization skills and the ability to multitask efficiently

Benefits

• PTO
• Salary dependent upon experience
• Annual discretionary bonus
• Health insurance and other benefits through payroll provider
• 401k with employer matching

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