The Office Administrator provides comprehensive administrative functions in a professional and courteous manner within a staffing firm. Individual will support the Human Resources Recruiting team on varied administrative functions, projects and initiatives.
Key Responsibilities
Provide comprehensive administrative support
Responsible for the visitor management process.
Answer and direct incoming phone calls for the group.
Provide efficient and courteous response to all callers; anticipate calls requiring special handling and work with others to determine the appropriate protocol.
Coordinate office supply and kitchen supply orders and deliveries; maintain the primary supply room and employee/visitor kitchens.
Provide bookkeeping duties within QuickBooks, invoicing and receipt of payments
Submit candidates into various HR platforms
Proofread resumes
Work with insurance carriers on workman's compensation reporting.
Liaison with the Office of the Building on facility related matters and utilize the building work order system to report general maintenance needs.
Human Resources Support:
Manage data entry and audit of ATS
Review of resumes from perspective candidates
Tracking and scheduling candidates, preparing employee communications,
Prepare expense reports
Technical Skills
MS Office Suite
Bullhorn ATS experience a plus
Quick Books a plus
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