Residential/Condominium real estate property management & development company located in New York City is seeking an individual to fill a full-time Accounts Payable and Accounts Receivable Specialist position. This position will be responsible for AP and AR for multiple property portfolios and will report directly to the Senior Accountant.
AP processing for multiple corporate entities and properties including scanning and entry of invoices into Yardi Payscan/ ERP system, selecting appropriate Yardi approval workflow, processing ACH and wire payments, processing checks runs, matching checks to back-up, and filing.
Monitor corporate email addresses for invoices to input into Yardi.
Use bank-provided check scanner to deposit checks received & provide copies of scanned checks and backup (where applicable) to Property Accountant for appropriate accounting in Yardi.
Weekly reporting of cash account activity to Corporate Office in Los Angeles and Investor Headquarters in overseas with explanations.
Monthly preparation of NYC Office funding request, including reconciliation of previous month’s actual expenses to budget.
Monitoring cash on hand and working with Senior Accountant and Regional Controller to ensure liquidity.
Improving processes in AP/AR functions including converting from check and wire transfer processing to ACH processing payment system.
Allocating corporate expenses to various entities and properties and monitoring reimbursements.
Reconciling corporate credit cards, then posting and processing East Region reimbursements due to Corporate Office.
Process intercompany management fees and reimbursements from properties as provided by Property Accountant.
Process tenant security deposit receipts and refunds as provided by Property Accountant.
Coordinate with property managers, property accountants, the sales & leasing team and the development team to answer questions related to AP and AR.
Assist the Corporate Office with year-end 1099 preparation.
Work with the sales & leasing and development teams to make sure W-9’s forms have been received, and Certificates of Insurance are up to date for new and continuing vendors.
Special projects and other duties as assigned.
MINIMUM EDUCATION/EXPERIENCE:
• High School Diploma; Accounts Payable and Receivable: Minimum 2 years (Required)
GENERAL REQUIREMENTS:
Excellent verbal and written skills
Proficiency with Microsoft Word, Excel, Outlook and Adobe.
Proficiency with Yardi real estate ERP preferred.
2+ years of experience progressive AP and AR experience
Previous real estate knowledge.
Ability to work with others closely including coworkers, clients, tenants, and third parties
Able to multi-task, prioritize and meet deadlines
This is not a remote function
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