Job Description

Summary of Responsibilities

As the Administrative Assistant/Office Manager at the Gateway Development Commission, you will play a pivotal role in supporting our Office of the Inspector General. You will be responsible for providing comprehensive administrative assistance to the team, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment.

Essential Functions

1. Efficiently manage the Inspector General’s calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources.
2. Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements.
3. Act as a liaison between the team and internal/external stakeholders, always maintaining effective communication and professionalism.
4. Prioritize and handle incoming communication from our Whistleblower Hotline, including emails, phone calls, and inquiries, with discretion and responsiveness.
5. Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics.
6. Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity.
7. Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes.
8. Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment.

Job Requirements

• Bachelor's degree in business administration, operations manager or a related field.
• At least 5 years of proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management.
• Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
• Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly.
• Demonstrated ability to work independently, take initiative, and anticipate the needs of executives.
• A professional and approachable demeanor, with strong interpersonal skills to interact with diverse stakeholders.

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